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General Guidelines for Submitting a Manuscript
  1. Decide the journal to which you want to submit your manuscript and read the guidelines on the journal website. This is the most important step.
  2. Write the manuscript and make your graphics/graphs/schemes according to the journal specifications.
  3. Download the template, if one exists for the journal, and paste in your manuscript. Make sure your text fits and there are no formatting issues.
  4. Revisit the author information: make sure the bibliography, graphics and abstract fit the specified guidelines for the journal. Journals may have many peculiarities of which you must be aware.
  5. Make a PDF of your completed, edited manuscript.
  6. Write a cover letter using this template (also below).
  7. Acquire the email addresses of all authors and make sure they know you are submitting a paper including them as an author.
  8. Follow the six submission steps on Paragon Plus system (for ACS journals).
  9. Let Steffen look over the submission to make sure everything is acceptable.
  10. Submit.
  11. Each journal has its own set of protocols to follow after submission, including assignment of an editor and completion of a Copyright Transfer Form. All correspondance will funnel through Boss as the primary contact.

Template for Cover Letter for Submission of a Manuscript (.doc)


A Sample Email from the Journal Regarding ACS Copyright Forms

Subject: ACS eCopyright form for jz-2010-00336x for The Journal of Physical Chemistry Letters

The Journal of Physical Chemistry Letters
Manuscript ID: jz-2010-00336x
Title: "Magnetic Interaction of Solution-State Paramagnets with Encapsulated H2O and H2"
Author(s): Frunzi, Michael; Lei, Xue-gong; Murata, Yasujiro; Komatsu, Koichi; Iwamatsu, Sho-Ichi; Murata, Shizuaki; Lawler, Ronald; Turro, Nicholas

Dear Prof. Turro:

The electronic version of the Copyright Status Form (eCSF) for your manuscript entitled "Magnetic Interaction of Solution-State Paramagnets with Encapsulated H2O and H2" (jz-2010-00336x) for the The Journal of Physical Chemistry Letters is now available for completion in your Author Center in ACS Paragon Plus.

To access the eCSF, please log in to your Author Center at http://paragonplus.acs.org/login. Click on either the "Submitted Manuscripts" or the "Forms Awaiting Completion" queue and then click on the "Complete Copyright Form" link. If you have forgotten your User ID and password, you can retrieve your account information by using the Password Help function at http://paragonplus.acs.org/login.

Please take the time to read and complete the appropriate section of the eCSF by typing your name in the box and dating the eCSF. When you are finished, click "Submit" at the bottom of the form.

Only the Corresponding Author, that is, the author managing the submission of the manuscript, can complete this electronic version of the Copyright Status Form. If an author other than the Corresponding Author should sign the Copyright Status Form or if you think you are not authorized to sign the form, consult http://pubs.acs.org/page/jpclcd/submission/copyright.html for complete instructions.

We must have a completed ACS Copyright Status Form to publish your manuscript. If you have any questions, please contact the ACS Publication Customer Services & Information (CSI) at support@services.acs.org.

Thank you.

Sincerely,

Prof. Timothy S. Zwier
Senior Editor
The Journal of Physical Chemistry Letters
Phone: 765-496-2319
Fax: 202-513-8820
Editor Email: jphyschm@purdue.edu


A Sample Email from the Journal Indicating Assignment to an Editor

Subject: Manuscript jz-2010-00336x assigned to Editor

RE: Manuscript Submission Editor Assignment
Journal: The Journal of Physical Chemistry Letters
Manuscript ID: jz-2010-00336x
Title: "Magnetic Interaction of Solution-State Paramagnets with Encapsulated H2O and H2"
Author(s): Frunzi, Michael; Lei, Xue-gong; Murata, Yasujiro; Komatsu, Koichi; Iwamatsu, Sho-Ichi; Murata, Shizuaki; Lawler, Ronald; Turro, Nicholas

Dear Prof. Turro:

We are pleased to acknowledge receipt of your manuscript jz-2010-00336x entitled "Magnetic Interaction of Solution-State Paramagnets with Encapsulated H2O and H2". Submission of a manuscript to The Journal of Physical Chemistry Letters implies that the work reported therein has not received prior publication and is not under consideration for publication elsewhere in any medium, including electronic journals and computer databases of a public nature. If otherwise, please notify the assigned editor listed below:

Prof. Timothy Zwier
The Journal of Physical Chemistry Letters
Phone: 765-496-2319
Fax: 202-513-8820
Email: jphyschm@purdue.edu

Furthermore, it is our policy that all authors must approve submission of this manuscript. If you are a co-author, we hope that you approve of the manuscript and its submission to The Journal of Physical Chemistry Letters. If you do not approve of this submission, please notify the assigned editor immediately with a letter of explanation. If you do approve this manuscript submission, no further action is necessary.

The assigned editor will inform the corresponding author of his/her decision on the manuscript as soon as possible. Please address all future correspondence regarding this manuscript to the assigned editor.

Sincerely,

Constance Biegel
Coordinating Editor
The Journal of Physical Chemistry Letters